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How to Decide Whether You Should Lease or Buy a Commercial Printer There are pros and cons to either leasing or purchasing a commercial printer. In today’s commercial printing market, most machines also include commercial copier and scanning features. In order to know which direction is appropriate, looking at the variables of each will help you decide which option is best for your business. Whether you decide to lease or buy, it is recommended to request a maintenance and toner contract is provided. Leasing a commercial printer can be done at a low monthly cost. After a period of time, many businesses have the option of updating their equipment. Some of the drawbacks of leasing an office printer are limited options, extended obligation, and having no ownership of the equipment. The pros of purchasing a commercial printer are being able to own it outright, and without an extended obligation to keep the equipment. Some of the disadvantages are the exorbitant investment cost and potential for outdated equipment.
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After exploring the pros and cons of purchasing and leasing, you should ask yourself the following questions.
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How long have you been in business? New businesses are often subject to a strict credit approval process. Without having been in business for at least three years, business owners will be asked to provide a personal guarantee in exchange for the lease being approved. If the above applies to you, it might make more sense to buy an inexpensive refurbished printer as opposed to leasing one. Once your company becomes more established, you can always lease a new printer down the road. How much do you need to print on a regular basis? If you don’t need to print at a high volume, then you might save by purchasing a printer outright. Commercial printers are built to last a long time. Lease terms are often for three or four years, which is why low-volume printing businesses decide to purchase a printer. On the contrary, businesses that rely on regular printing should lease a machine and upgrade at the end of the lease. An office that relies on high-volume printing to stay in business, should lease a commercial printer. Do you know how much you want to invest in a printer? Large commercial printers are anything but cheap. If your business has a limited budget, you will want to lease a printer. Most businesses don’t need to spend more than a few hundred dollars a month, to lease a printer that gets the job done. Think about it this way: Leasing a commercial printer for a low monthly cost will be a much better quality printer, than one that will cost you thousands of dollars.